While Gmail, the Google email service, is extremely reliable, you still may choose to download important business correspondence to the computer’s disk drive. Gmail Backup can be a program made specifically for this reason, but it is buggy and not suitable for Windows 7, as it is not updated since 2009. By this writing, the easiest method to save Google email messages is using your desktop email program, since Gmail uses the regular POP3 mail system. Thunderbird, which is free, and Microsoft Outlook, which can be included whenever you purchase Microsoft Office, are generally simple to configure for Save emails to PDF.
1. Launch Gmail and log on with your usual account information. Wait an additional or two for your personal mailbox to look at.
2. Click on the icon of any gear on a white background located with the right-hand corner of the mailbox page to open the main settings prompt. Select “Settings” inside the pull-down menu that appears.
3. Click the “Forwarding and POP/IMAP” tab in the Settings page. It will be the fifth tab from the left.
4. Scroll right down to the Pop Download part of the page, which is the second section from the top. Check either the best radio button marked “Enable POP for all those Mail (even mail that’s been downloaded)” or even the one right under it marked “Enable POP for Mail that Arrives from Now On” depending on whether you would like to download and save old messages to the computer.
5. Select the option that may be handiest for you personally from the pull-down menu underneath the radio boxes that is marked: “When messages are accessed with POP.” Keeping the default use of “Keep Gmail’s Copy from the Inbox” is generally the most convenient choice. Alternately, you may choose “Mark Gmail’s Copy as Read,” “Archive Gmail’s Copy” or “Delete Gmail’s Copy,” for the way you desire the copy that continues to be inside your Gmail box to become handled.
6. Go through the “Save Changes” button at the bottom in the page.
7. Launch your email client and open the prompt that you employ to provide a fresh account. Click “Local Folders” within the left-hand column of the house page of Thunderbird then click “Give A New Account.” Alternately, click “File” combined with “Info” and after that go through the “Add Account” prompt that is certainly marked using a plus sign and located toward the top of the the Outlook information page.
8. If using Thunderbird, type the requested information for Server in to the respective text fields about the window that appears. Select the “Continue” prompt and let the automated account setup to verify the account settings. If using Outlook, select the “Manually Configure Server or Additional Server Types” radio t0PDF in the bottom of your Microsoft Outlook account window and stick to the directions in Steps 9 and 10.
9. Click “Next” towards the bottom of the account information box in Outlook. Wait another to the “Choose Service” dialog box to show up. Click “Next” again after confirming the Internet E-mail default radio box is ticked from the Choose Service dialog box and wait a second for that Internet E-mail Settings dialog box to seem. Enter every one of the information for your personal Gmail account within the respective fields. Enter “pop.gmail.com” because the incoming mail server and “smtp.gmail.com” because the outgoing mail server. Enter your entire e-mail address, including “@gmail.com,” in the “User Name” field.
10. Go through the “More Settings” button at the lower right-hand side of your dialog box and wait another for the Internet E-mail Settings box to look. Click the “Outgoing Server” tab after which look into the box marked “My Outgoing Server (SMTP) Requires Authentication.” Examine the default “Use Same Settings as My Incoming Mail Server” radio box and click on “OK.” Click” Next” and wait a few seconds for your system to transmit and receive test email messages. Click “Close” in the test message box then “Finish” inside the main dialog box to go back to the principle Outlook window.
11. Download the mail to your new account by selecting “Send/Receive.” All emails that you simply download are actually kept in the mail folder on your own hard disk drive.