Forwarding of e-mails is amongst the topics I have contacted about the most. And, the one which also causes hurt feelings and misunderstandings more than almost every other topic. E-mails flow in from onliners asking in regards to a nice method of telling someone they care about, relative, friend or associate not to forward attachments, chain e-mails, religious and political commentary or maybe the jokes which are so prevalent online.
Most onliners are afraid to question others to prevent. People who are required to stop, regardless of how nicely, get offended and feel as if their thoughtfulness will not be appreciated. But lets think of this an instant. How really thoughtful will it be to click the multi forward, then a number of e-mail addresses and hit send? Well, the human brain had to consider those steps but does that make that effort truly thoughtful. I dont think so
Here are the five Rules of Forwarding E-mails that individuals who are being truly thoughtful follow. If everyone followed these simple little rules all the problems linked to forwarded e-mails may be avoided. Sticking to these tips can assist both those thinking they may be thoughtful and those who dont would like to appear otherwise:
Dont forward anything without editing out every one of the forwarding >>>>, other e-mail addresses as well as headers and commentary from all the other forwarders. Dont make folks look of all the gobbledygook to discover what it is you thought was worth forwarding. If you must forward, only forward the actual guts or content in the e-mail that you will be of your opinion is valuable. Check out this neat free program to help you out: Email Stripper. For Macs: TextSoap 7
If you cannot make time to write an individual comment for the person you might be sending to near the top of your forwarded e-mail you then shouldnt forward it whatsoever.
Think carefully about if what you really are forwarding will be of value (accurate information check out hoaxes @ Hoax-Slayer.com), appreciated (something the recipient needs) or humorous (do they have a similar humorousness when you do) to the person on the opposite side. Or would you just think it is worthy? If you fail to think of why the person you happen to be forwarding to would like to get the e-mail then dont forward it. If on company time using company e-mail think not twice, but three times if forwarding will be worth the risk of your on the job credibility and professionalism being diminished.
It ought to go without saying (However I have to say it because folks do so anyway.) that forwarding of chain letters; regardless how noble the topic might appear, virus warnings or whatever says forward to everyone you know simply shouldnt be forwarded because in many instances it is plain old B.S. (again check before forwarding @ Hoax-Slayer.com). E-mail is e-mailthere is no chain to destroy or continueno cause or effect whether you are doing or not. Also, the truth is not all the commentary will be appreciated with the opposite side should they have an alternative viewpoint than you dobe cautious here.
Should you must forward to multiple people, put your e-mail address from the TO: field and all of the others you are sending to inside the BCc: field to shield their e-mail address from being published to people they have no idea. This really is a serious privacy issue! Tend not to perpetuate a breach of privacy started by other forwarders who mult1forward their contacts addresses inside the To: or Cc: field by continuing to forward those visible addresses for your contacts! Remove any e-mail addresses in your body in the e-mail which have been forwarded by individuals who brush from the privacy of their friends and associates.
The above 5 rules may help qualify if the e-mail is definitely worth forwarding and the way to achieve this if it is. If these efforts should not be made, then there is no excuse to acquire mad or have hurt feelings when asked to stop. And in case required to stop forwarding, one shouldnt get mad; just realize the person on the reverse side certainly has the legal right to make that request.
On an aside, also take into account that should you be forwarding an exclusive e-mail which was delivered to you, you must receive the senders permission to forward it through to others (or post it publicly). E-mails are copyright protected by their authors. Aside from that, common courtesy dictates that you ought to ask the writer first in the event the e-mail sent for your eyes only may be forwarded to strangers or others that it absolutely was not originally intended.
At the end of the morning, in terms of receiving unwanted forwarded e-mails, when you fear hurting someones feelings by asking these people to stop forwarding you e-mail, know they probably meant well, were really thinking of you, were trying to make a point ahhh, just hit delete!